Each new hire required 4–6 separate touchpoints with Greek authorities, freelance translators, and local accountants — with no centralized status tracking. The HR team lost an average of 8 hours per hire on coordination alone.
CASE STUDY — EMPLOYEE ONBOARDING
From 3 to 15 international hires per month — without adding headcount to the Greece onboarding team
TechBridge GmbH scaled their Greece expansion by replacing manual AFM registration, document translation, and authority workflows with a structured Ellytic pipeline that delivered within 3 business days per hire.
E
Elena K.
HR Director · TechBridge GmbH · Germany
The challenge before Ellytic
AFM registration delays averaged 12 business days because documents were submitted with inconsistent formatting, missing translations, or incomplete apostille chains. One in three applications bounced on first submission.
Employee start dates slipped by 2–3 weeks on average because banking onboarding couldn't begin without a valid AFM. The company lost €4,200 per delayed hire in idle salary costs and project rescheduling.
HOW ELLYTIC SOLVED IT
1
Structured intake & document checklist
Each hire's documents — passport, apostilled birth certificate, proof of address, employment contract — were uploaded to a single Ellytic workspace. The system validated completeness before any submission, eliminating rejected applications.
2
Certified translation pipeline
All documents requiring Greek translation were routed to Ellytic's certified translation workflow. Translations were delivered within 1 business day with authority-accepted formatting, removing the need for freelance translator coordination.
3
AFM registration & authority submission
Ellytic prepared and submitted the AFM application package directly, ensuring the correct DOY assignment, proper representative authorization, and complete supporting documentation. Registration completed in 3 business days.
4
Post-AFM banking readiness handoff
Once the AFM was issued, Ellytic delivered a banking-ready document package — AFM certificate, certified translations, and identity verification bundle — so the employee could open a Greek bank account within the same week.
MEASURABLE RESULTS
15
International hires onboarded per month
3 days
Average AFM registration time (was 12)
0%
Application rejection rate (was 33%)
€63k
Annual savings from eliminated delays and idle costs
“We used to dread every new Greece hire because of the paperwork chaos. Now it's a repeatable 3-day pipeline. Our team in Athens can start working on day one instead of waiting three weeks for their AFM.”— Elena K., HR Director, TechBridge GmbH
Detailed workflow breakdown
1
Day 0: Hire confirmed, intake triggered
HR submits the new hire's details via Ellytic's intake form. The system generates a personalized document checklist based on nationality, contract type, and required authority registrations. Missing items are flagged before any work begins.
2
Day 1: Documents validated & translations started
Uploaded documents are checked for completeness, format compliance, and apostille validity. Certified translations begin immediately — delivered within 24 hours. The AFM application package is assembled in parallel.
3
Day 2–3: AFM submitted & registered
The complete AFM application — including translated documents, representative authorization (εξουσιοδότηση), and proof of employment — is submitted to the assigned DOY. Ellytic tracks the registration and confirms the AFM number upon issuance.
4
Day 3–5: Banking package delivered
The employee receives a complete banking-ready bundle: AFM certificate, certified document translations, and identity verification outputs. This package meets the documentation requirements of all major Greek banks for account opening.
NEXT STEP
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